37.5 hrs/week, Exempt Position
Salary Range $70,000 – $80,000, DOE
The Operations Director is a senior management position within the Alaska Network on Domestic Violence and Sexual Assault (ANDVSA). This position provides leadership and management of key organizational functions, including grant and budget management, human resources and operations. The Operations Director supervises the Operations Team based in Juneau and provides administrative and operational support to the Sitka and Anchorage offices. This position is based in the Juneau office and supervised by the Executive Director. Some state and national travel required.
Major Areas of Responsibility
Grant and Budget Management
- Participate with Executive Director, Financial Administrator and other budget holders to translate operational, programmatic and staffing plans into working budgets
- Contribute to the annual budget preparation process in collaboration with the Executive Director and with technical support from the Finance Administrator
- Participate in development of grant budgets as needed with Executive Director and Financial Administrator
- Manage organization contracts, including developing, negotiating, and managing compliance
- Act as the focal point for all grant requirements, work with Financial Administrator and program directors to ensure grant award and acceptance documents are filed in a timely manner, expenditure coding is in compliance with programmatic and financial requirements and manage grant closeout processes
- Prepare or maintain employment records related to events, such as hiring, termination, leaves or promotions
- Interpret, explain and develop Personnel Policies and procedures and other human resource procedures, laws, standards, or regulations
- Work with supervisors and Operations Team to facilitate orientation of new hires
- Coordinate enrollment, termination and changes of employee benefits
- Facilitate recruitment of new employees
Operations and Administration
- Lead and provide supervision to the Operations Team
- Administer insurance and risk management functions, including reviewing coverage periodically and at annual renewal time, analyzing coverage limits, deductibles, cost, recommending additional or alternative coverages, preparing applications, reviewing final policies, obtaining certificates, handling insurance issues and claims, etc
- Work with the IT contractor to manage IT systems, plan for and purchase and maintain lists of equipment
- Ensure management of internal information systems and essential operational information
- Monitor, inform and update the organization’s Financial Policies and Procedures in conjunction with the Executive Director and Operations Team. When necessary, lead in development of new procedures or modification of existing procedures to ensure proper internal controls and management of risk.
- Support the work of the Board and its officers as requested by the Executive Director
Other duties as assigned
- Bachelor’s degree or higher in business management, public administration or a related field preferred
- 5+ years of professional experience managing multiple grants and budgets, with demonstrated expertise in project cycle management
- Experience in management and supervision including human resources and operations
- Experience with federal and state grants, Uniform Guidance, and grants management
- Excellent oral and written communicator with ability to translate financial and other data in both verbal and written formats to a wide range of audiences
- Strong skills with Excel, Microsoft Office and ability to learn new software and systems
- Demonstrated ability to manage details and follow-through with minimal direct supervision
- Ability to balance attention to detail with big picture thinking
- Creative and critical thinking skills
- Ability to work both independently and cooperatively
- Willingness to adhere to the Network’s philosophy, policies and procedures
- Willingness to engage in anti-racism and anti-oppression work
- Commitment to the elimination of personal and societal violence in the lives of all Alaskans
ANDVSA offers a competitive benefits package that includes medical, dental, vision and life insurance for employee and dependents; generous personal leave; professional development opportunities; and employee-sponsored 403(b) retirement contributions.
Send cover letter and resume in a Word Document or PDF to Maria Swoboda at firstname.lastname@example.org. This position will close on October 25 with interviews scheduled for the week of October 28.
ANDVSA is an Equal Opportunity Employer. This means that all persons are eligible to be employed without regard to their sex, sexual orientation, race, religion, disability, age, ancestry, serious medical condition, gender identity, or national origin. We welcome and encourage applicants from diverse groups to apply including, but not limited to, Alaska Native, African American, Latino/a, Asian/Pacific Islander, survivors of DV/SA and LGBTQ+ communities.